ARKANSAS SECRETARY OF STATE MARK MARTIN July 13 2018 Brian Newby Executive Director U S Election Assistance Commission 1335 East West Highway Suite 4300 Silver Spring MD 20910 Dear Mr Newby Please accept this letter as a narrative for the Arkansas project to expend HAVA Funds out of the Office of Arkansas Secretary of State Mark Martin The Secretary and citizens of Arkansas are deeply appreciative of the release of this funding and the efforts of the Election Assistance Commission in both obtaining and disbursing the funding to the states Arkansas began actively seeking to replace our current election systems in June of 2014 with an initial legislative hearing on issues related to elections in the fall of 2013 At the time of that hearing 72 of the 75 counties in Arkansas were utilizing Unityware election equipment provided by Election Systems Software ESS incorporating Rtal real-time audit logs The three other counties utilized Hart Intercivic Schouptronic ELECTronic DRE voting sytems This equipment operated without the creation ofa paper-trail This office recognized the necessity of ensuring our citizens were provided with safe secure and efficient elections We issued a request for proposals for an integrated election equipment system to be delivered on a full county by-county basis Following the submission review process Secretary of State Mark Martin selected the system proposed by Election Systems and Software At that time this office selected four counties to serve as pilot counties during the 2016 Primary Election Based upon the success of these counties during that election the pilot was expanded to an additional six counties Following the General Election of 2016 and based upon the outstanding success and acceptance of the new integrated election equipment systems this office embarked upon an equipment purchase and distribution process established upon a 50 50 sharing of the costs between the county and this office Funding from this office was derived through various cost saving measures undertaken in our yearly budgets The first year of this new program equipment was provided to the counties under the cost sharing program raising our total number of counties to 20 One county was so pleased with the results they elected to purchase the entire system through their own funding bringing our total to 21 counties x State Capitol Suite 256 - Little Rock Arkansas 72201-1094 501-682-1010 - Fax 501-682-3510 - Mr Brian Newby Page 2 July 13 2018 In the spring of 2018 this office realized additional savings in our yearly budget and prepared to expand our list of counties with the integrated election equipment systems In cases where a county made a reduction in the in the number of voting locations and a subsequent reduction in the amount of equipment needed by that county this office offered 100% of that savings to the county These savings opened up the possibility of a greater number of counties to achieve their match to the 50 50 program With the expenditure of our available funding we expanded the number of counties with the new system to 32 of our 75 counties With notification of the new HAVA funding Secretary Martin determined the best method of ensuring safe secure and efficient elections for our citizens was to continue to replace the old equipment with the new integrated election equipment system Specific emphasis was placed on ensuring the three counties lacking any ballot or paper trail be upgraded to the new systems Each of these three counties were offered and accepted a proposal by this office to provide 100% funding of their equipment to ensure they could afford to have their equipment replaced Following that acceptance the remaining HAVA funding was offered to remaining counties who had as yet not upgraded their equipment on a 50 50 basis We continued to couple this with an opportunity for each county to achieve additional savings on their portion through reductions in the equipment required Through utilization of the HAVA funding provided by the Election Assistance Commission county contributions of varying amounts based upon their individual election requirements and funding provided directly through this office Arkansas has now expended 522 985 million in 54 of our 75 counties This has enabled as of this date over 1 2 million registered voters in this state the opportunity to vote on the new integrated election equipment system This equates to approximately 68 8% of registered voters in Arkansas Again I would like to express my sincere appreciation to you and the commission in helping us reach this significant milestone Our intent is to continue with the process of delivery of new integrated election equipment systems to the remaining counties in an effort to achieve 100% delivery of safe secure and efficient elections for the citizens of Arkansas Sincerely yours Kelly Boyd Chief Deputy Secretary of State State Capitol Suite 256 a Little Rock Arkansas 7 2201-1094- 501-682-1010 0 Fax 501-682-3510 2018 HAVA ELECTION SECURITY GRANT Budget Information ICFDA is 90 404 Non-Construction Program Name of Organization Budget Period Start Budget Period End Secretarv of State Arkansas 1 3123 2013 SECTION A - BUDGET SUMMARY 3 22 2021 FEDERAL 8 NON-FEDERAL FUNDS Match Consolidated Budget for total project term- up to 5 years as de ned by grantee PROGRAM CATEGORIES c I Voter Eta 3 3 Registration Id vaer Security Communications Other other TOTALS Fed Total BUDGET CATEGORIES 3 stems 1 PERSONNEL including fringe - 0% 2 EQUIPMENT 4 475 015 00 4 475 015 00 100% 3 votingjurisdictions - 0% 4 TRAINING - 0% 5 All OTHER COSTS - 0% 6 TOTAL DIRECT cosrs 1-6 5 4 475 015 00 5 - - 4 475 015 00 7 INDIRECT applied - - 0% 8 Total Federal Budget 5 4 475 015 00 - 5 4 475 015 00 11 Non-Federal Match 5 223 751 00 223 751 00 12 Total Program Budget 5 4 698 766 00 - - 4 698 766 00 13 Percentage By Category 100% 0% 0% 0% Proposed State Match 5 0% A Do you have an Indirect Cost Rate Agreement approved by the Federal government or some other non-federal entity No If yes please provide the following information B Period Covered by the Indirect Cost Rate Agreement C Approving Federal agenqr D If other than Federal agency please specify E The Indirect Cost Rate is