GUAM ELECTION COMMISSION Kumision Ileksion Guåhan Your VOTE is your voice √ BOTA ya un ma kuenta July 16 2018 Territory of Guam Grant Award Agreement #GU18101001 Section 906 of HAVA $600 000 PROGRAM NARRATIVE The Guam Election Commission operates as a “state” and “local” entity to 1 2 3 4 Conduct island-wide elections Maintain a “central voter registration system ” island-wide Supervise campaign finance and Act as a repository for public official financial disclosures Primary Elections are held EVERY EVEN YEAR on the last Saturday in August and General Elections are held on the first Tuesday after the first Monday in November Every even year Guam elects a non-voting delegate to U S Congress House of Representatives fifteen senators for a unicameral legislature Consolidated Commission on Utilities Commissioners Guam Education Board Members and poses a judicial retention question s In U S presidential election years Guam conducts a straw poll for U S President and elects 19 village mayors 7 vice mayors and a Public Auditor The Guam Election Commission will upgrade its central count tabulators it currently uses three Election Systems and Software Model 650 GEC will upgrade to a central count scanner tabulator with digital processing to save time and secure election accuracy New tabulators will include at least three 3 separate sorter bins to set apart specific types of ballots for further review e g writein votes overvotes or blank ballots without stopping Redundancy must be built into the system because of Guam’s geographic isolation New universal access marking devices will be purchased to work with the new central count tabulators The central count scanner tabulator upgrade will also assist with establishing election audits GEC will research best practices and adjust appropriately for voter population and number of Guam precincts With the short window of time between Guam’s Primary Election and its General Election printing ballots on demand for UOCAVA voters will greatly enhance the election process To illustrate the 2018 Primary Election is on August 25 2018 and the General Election is on November 6 2018 The earliest date to certify the Primary Election is September 10 2018 leaving 414 W Soledad Ave ● GCIC Bldg Ste 200 ● Hagåtña Guam 96910 671 477 9791 tel ● 671 477 1895 fax vote@gec guam gov e-mail ● www gec guam gov website only twenty-two days for the General Election UOCAVA ballots to be designed approved printed and sent out Guam will now transition from a paper-based signature roster to e-poll books This will promote accuracy and efficiency of election results and accuracy and efficiency in updating the voter registry and purging of voters who did not vote in two consecutive general elections Use of epoll books at the precincts will require update of precinct official training The Guam Election Commission has identified a list of procurement objectives that relate to both physical and cyber security If and or when applied they each will improve our ability to protect voters’ and candidates’ personally identifiable information as well as personal financial information respectively These components in part and as a whole improve our information security posture beyond what has been our regular operations and toward compliance with existing and or planned information security policies Professional development training and software on campaign finance will assist the GEC in meeting its additional mandates Candidates for non-voting delegates to the US House of Representatives will be better served when transitioning from local election to the federal election GEC will request for technical assistance from the Federal Election Commission and attend campaign finance seminars of the Council on Government Ethics and Laws COGEL Guam Election Commission currently has seven staff members who are working toward being Certified Elections Registration Administrators CERA —two staff members are only two classes away from certification Ideally all seven staff members will complete certification courses by 2021 Beyond CERA certification GEC is looking into degree programs that can serve as professional development Guam’s geographic isolation poses unique challenges to administering elections the costliest being the need for redundancies for central tabulation systems e-poll books and other components of our infrastructure In addition to the need for costly redundancies Guam’s location makes it more expensive for site support from our vendors which is standard practice for each of our elections Note numbers letters listed according to categories on budget worksheet a Voting Equipment Replacement Upgrades 2 Upgrade central tabulation systems for 2020 elections 2 Upgrade universal access ballot marking devices for 2020 elections 2 Set capacity to print absentee ballots on demand for 2018 General Election b Election Auditing 2 4 Equipment Training c Voter Registration Systems and Management 2 Equipment Purchase e-poll books 4 Training GEC Staff and Poll worker training $253 000 $190 000 $ 50 000 $ 13 000 $ 37 000 $ 17 000 $ 20 000 $100 000 $ 70 000 $ 30 000 d Cyber Security in coordination with Dept of Homeland Security Assessment 2018-2019 $110 000 2 Equipment $ 97 200 4 Training $ 12 800 f Training $ 60 000 4 Work toward Certified Elections Registration Adminstrator CERA g Campaign Finance 2 Software equipment 4 Training $ 40 000 $ 15 000 $ 25 000 $600 000 Please contact Maria Pangelinan Guam Election Commission Executive Director at 671 4779791 or 671 687-9792 or vote@gec guam gov should you have any questions or require additional information Si Yu’os ma’åse’ 2018 HAVA ELECTION SECURITY GRANT Budget Information Name of Organization CFDA # 90 404 Non-Construction Program GUAM ELECTION COMMISSION Budget Period Start 3 23 18 Budget Period End SECTION A - BUDGET SUMMARY Consolidated Budget for total project term-up to 5 years as defined by grantee FEDERAL NON-FEDERAL FUNDS Match 12 31 22 PROGRAM CATEGORIES a Voting Equipment BUDGET CATEGORIES c Voter Registration Systems b Election Auditing d Cyber Security e Communications g Campaign Finance f Training TOTALS 1 PERSONNEL including fringe 2 EQUIPMENT $ $ 253 000 00 $ 17 000 00 $ 70 000 00 $ 97 200 00 $ 15 000 00 3 SUBGRANTS- to local voting jurisdictions $ 4 TRAINING $ 20 000 00 $ 30 000 00 $ 12 800 00 $ 60 000 00 $ 25 000 00 5 All OTHER COSTS 6 TOTAL DIRECT COSTS 1-6 $ 253 000 00 $ 37 000 00 $ 100 000 00 $ 110 000 00 $ - $ 60 000 00 $ 40 000 00 Proposed State Match $ 253 000 00 $ 37 000 00 $ 100 000 00 $ 110 000 00 $ - $ 60 000 00 $ 40 000 00 $ 253 000 00 $ 37 000 00 42% 6% 0 0% B Period Covered by the Indirect Cost Rate Agreement mm dd yyyy-mm dd yyy D If other than Federal agency please specify E The Indirect Cost Rate is $ $ A Do you have an Indirect Cost Rate Agreement approved by the Federal government or some other non-federal entity If yes please provide the following information C Approving Federal agency $ $ 11 Non-Federal Match 12 Total Program Budget 13 Percentage By Category $ $ 7 INDIRECT COSTS if applied 8 Total Federal Budget $ $ 100 000 00 17% $ 110 000 00 18% $ - $ 0% 60 000 00 10% $ 40 000 00 7% $ % Fed Total - 452 200 00 147 800 00 - 0% 75% 0% 25% 0% 600 000 00 600 000 00 600 000 00 0%