Brian Newby Executive Director U S Election Assistance Commission 1335 East-West Highway Suite 4300 Silver Spring MD 20910 Dear Mr Newby This letter serves as the narrative for the state of Kansas as it relates to the expenditure of 2018 HAVA Election Security Grants This narrative serves as a guide for how the election security grants may be used during the five year budget cycle The majority of the funds will be expended by an administration subsequent to mine which may alter the proposed budget that I am submitting The funds will be allocated as follows 1 VOTING EQUIPMENT- Funds will be expended to ensure every voting machine used in the state of Kansas has a voter verifiable paper audit trail Although the vast majority of counties already use a paper-based system these funds will ensure all counties have a paper ballot that is verifiable by the voter before casting In addition funds will be used to train county election officials and local board workers on securing voting machines and ballots during the time machines are being deployed at polling places on Election Day Lastly funds will be used to ensure every piece of voting equipment is stored securely between elections to prevent any unauthorized access to voting equipment when not in use 2 ELECTION AUDITING – Beginning January 1 2019 the state of Kansas will be conducting post-election audits after every election Funds used in this category will be utilized to implement to implement the new auditing procedures at both the state and county level In addition a significant training program will be implemented through-out this budget cycle to train local officials as well as interested observers to ensure the accuracy and integrity of all election results 3 VOTER REGISTRATION SYSTEMS – Funds will be used during the course of the program to supplement and where necessary improve the security of the statewide voter registration system This will be done in conjunction with the state’s vendor for the system as well as state and local county officials 4 CYBER-SECURITY – The largest portion of funds will be used to increase and supplement cyber-security efforts at all levels of election administration The state will supplement existing staff with dedicated security experts who are outside of state or local government and bring different perspectives and skill sets Additional monitoring testing and implementing of new strategies that will develop between now and the end of the five years are also included in this budget Assuming there will be advances that are not yet known Kansas will set aside some money for to-be-determined improvements in the latter years of the five year budget cycle Funds will be made available to local units of government to upgrade and supplement existing security resources and also for regular training for county election and IT personnel 5 COMMUNICATION – Funds will be made available to create maintain and train local election officials on a comprehensive security communications plan This plan will center on how to interact with the voting public and media as well as with national state and local partners including DHS the FBI the Kansas Bureau of Investigation and government leaders It is important to note this is a one-time infusion of HAVA funds to address specific areas of election infrastructure With the apparently-permanent designation of election administration as critical infrastructure by the Department of Homeland Security state and local units of government may be required to maintain these effort levels in later years Many jurisdictions will not have the ability to do so after the expenditure of these funds Sincerely Kris W Kobach Kansas Secretary of State KWK bac 2018 HAVA ELECTION SECURITY GRANT Budget Information Name of Organization CFDA # 90 404 Non-Construction Program Kansas Secretary of State Budget Period Start 3 23 2018 Budget Period End SECTION A - BUDGET SUMMARY Consolidated Budget for total project term-up to 5 years as defined by grantee FEDERAL NON-FEDERAL FUNDS Match 3 23 2018 PROGRAM CATEGORIES a Voting Equipment BUDGET CATEGORIES b Election Auditing 1 PERSONNEL including fringe 2 EQUIPMENT $ $ c Voter Registration Systems 100 000 00 $ 4 TRAINING $ 100 000 00 $ 5 All OTHER COSTS $ 150 000 00 6 TOTAL DIRECT COSTS 1-6 $ 850 000 00 $ f Other ______________ g Other ______________ $ 600 000 00 14% $ 100 000 00 $ 300 000 00 $ 1 000 000 00 23% 100 000 00 $ 300 000 00 $ 700 000 00 $ 1 100 000 00 25% $ 1 000 000 00 23% $ 683 595 00 16% $ 4 383 595 00 250 000 00 $ $ 333 595 00 $ 450 000 00 $ 733 595 00 $ 500 000 00 $ 150 000 00 200 000 00 2 200 000 00 $ 150 000 00 $ - $ - $ 8 Total Federal Budget $ 850 000 00 $ 11 Non-Federal Match $ 219 180 00 12 Total Program Budget $ 1 069 180 00 $ 13 Percentage By Category 19% Proposed State Match 5 0% 450 000 00 $ 450 000 00 $ 10% A Do you have an Indirect Cost Rate Agreement approved by the Federal government or some other non-federal entity If yes please provide the following information B Period Covered by the Indirect Cost Rate Agreement mm dd yyyy-mm dd yyy D If other than Federal agency please specify E The Indirect Cost Rate is % Fed Total 500 000 00 7 INDIRECT COSTS if applied C Approving Federal agency TOTALS $ 600 000 00 3 SUBGRANTS- to local voting jurisdictions d Cyber Security e Communications 733 595 00 $ 733 595 00 $ 17% No 2 200 000 00 $ 2 200 000 00 $ 50% 150 000 00 $ 150 000 00 $ 3% - $ - $ 0% - 0% - $ 4 383 595 00 $ 219 180 00 $ 4 602 775 00 0%