Department of the Secretary of State Bureau of Corporations Elections and Commissions Julie L Flynn Deputy Secretary of State Matthew Dunlap Secretary of State State of Maine Revised Budget Narrative HAVA Election Security Grant Funds Submitted by Matthew Dunlap Secretary of State August 27 2018 The Maine Secretary of State has applied for and received the full amount of federal HAVA Election Security Grant funds currently available to Maine which is $3 130 979 and has requested the state match of $156 549 in its FY19-20 state budget The Secretary of State has requested for these funds to be included in the Governor’s budget which will be submitted to the 129th State Legislature when it convenes in December of 2018 If approved by the Legislature the earliest the matching funds will be available is July 1 2019 Following is the required budget narrative to accompany the attached budget spreadsheet Voting Equipment Maine currently uses fairly new digital scan voting tabulators that scan and tabulate a paper ballot marked by the voter however the lease for this equipment expires at the end of calendar year 2019 Maine has determined that leasing rather than purchasing voting tabulators provides the best value for the State Accordingly the State will conduct a competitive bid process for leasing replacement technology prior to the expiration of the lease agreement Although the current tabulators are used in about 265 of Maine’s 500 voting jurisdictions there are 235 jurisdictions that still hand-count their ballots We propose to spend $797 528 which includes $740 979 in HAVA funds and $56 549 in state matching funds - to augment State funds currently spent on the existing leases - to upgrade this voting equipment and deploy it to an additional 75 to 100 municipalities There are over 150 municipalities in Maine with fewer than 500 registered voters More than half of these municipalities have fewer than 200 voters The Secretary of State has no plans at this time to deploy new tabulating equipment to these 150 municipalities as it would not be cost-effective and we are concerned with the ability of these small jurisdictions to properly store test and secure this equipment Voter Registration Systems We propose $1 860 000 which includes $1 760 000 in HAVA funds and $100 000 in state matching funds to upgrade Maine’s Central Voter Registration CVR system hardware and software develop a system for electronic capture and transmission of registrations from motor vehicle offices implement election night reporting and enhance voter registration data maintenance programs Each of these upgrades has components of cyber security included in addition to the projects identified as directly involving cybersecurity upgrades Cybersecurity We intend to spend $367 500 in HAVA funds for voter registration system hardware upgrades cybersecurity software improvements and monitoring enhanced user access controls and cybersecurity training for municipal election officials 101 State House Station Augusta Maine 04333-0101 www Maine gov sos cec tel 207-624-7736 Other Ballot Security and Online Training We plan to spend $262 500 in HAVA funds to replace 25-year old ballot security storage and transfer equipment and to implement an online training system to improve the delivery of training to municipal elections officials 101 State House Station Augusta Maine 04333-0101 www Maine gov sos cec tel 207-624-7736 2018 HAVA ELECTION SECURITY GRANT Budget Information Name of Organization CFDA # 90 404 Non-Construction Program Maine Department of the Secretary of State Budget Period Start 3 23 2018 Budget Period End SECTION A - BUDGET SUMMARY Consolidated Budget for total project term-up to 5 years as defined by grantee FEDERAL NON-FEDERAL FUNDS Match 3 22 2023 PROGRAM CATEGORIES a Voting Equipment BUDGET CATEGORIES c Voter Registration Systems b Election Auditing f Other Ballot Security d Cyber Security e Communications g Other Online Training 1 PERSONNEL including fringe 2 EQUIPMENT $ $ 706 523 $ 20 000 $ 200 235 $ 3 SUBGRANTS- to local voting jurisdictions 4 TRAINING 5 All OTHER COSTS $ 50 000 $ 1 678 160 $ 280 411 6 TOTAL DIRECT COSTS 1-6 $ 706 523 $ - $ 1 678 160 $ 350 411 7 INDIRECT COSTS if applied $ 34 456 $ - $ 81 840 $ 17 089 8 Total Federal Budget $ 740 979 $ - $ 1 760 000 $ 367 500 11 Non-Federal Match $ 56 549 $ 100 000 12 Total Program Budget $ 797 528 $ 1 860 000 13 Percentage By Category 24% Proposed State Match 5 0% $ 0% A Do you have an Indirect Cost Rate Agreement approved by the Federal government or some other non-federal entity If yes please provide the following information $ 367 500 56% Yes B Period Covered by the Indirect Cost Rate Agreement mm dd yyyy-mm dd yyy 7 1 2018-6 30 2019 C Approving Federal agency Health and Human Services HHS D If other than Federal agency please specify E The Indirect Cost Rate is TOTALS 4 65% 12% $ $ $ - - - 926 758 0% $ 50 000 2% 67% $ 50 059 $ 2 008 630 $ 50 059 $ 2 985 388 $ 9 765 $ 2 441 $ 145 591 $ 210 000 $ 52 500 $ 3 130 979 $ 156 549 $ 3 287 528 7% $ 52 500 2% 31% - 200 235 210 000 0% $ $ $ 0% % Fed Total 5%