Tennessee Secretary of State Division of Elections Secretary of State Tre Ha rgett Mark Goins Coordinator of Elections 2018 HAVA Election Security Grant Program Narrative Award and Match The Consolidated Appropriations Act of 2018 provided additional Help America Vote Act HAVA Section 101 funds to improve the administration of elections for Federal office including to enhance election technology and make election security improvements Tennessee has received $7 565 418 from the Election Assistance Commission EAC We understand that a $378 271 state match is required by March 22 2020 Rather than seek an appropriation during the upcoming state budget these funds will be provided by departmental cost savings in the 2017-2018 state fiscal year We acknowledge that the funds must be used by March 22 2023 Voting Equipment Replacement and Upgrades In Tennessee county election commissions decide which voting system to use in theirjurisdiction Counties may purchase any system that has been approved for use in the state by the State Election Commission and Coordinator of Elections We have used and will continue to use existing HAVA dollars to provide subgrants to assist counties in the purchase of approved voting systems These new funds will supplement that ongoing effort We anticipate continuing to distribute funds based on the number of precincts and early voting sites in each county and have budgeted $4 342 000 to address needs in this category Voting Registration Systems and Management The Division of Elections oversees the statewide voter registration database which is managed by one system administrator In 2017 we implemented an online voter registration system and with our continued focus on securing our system and systems at the county level it may become necessary to employ an additional staff member to assist in providing technical support to county election commissions Additionally we are considering upgrading our current statewide voter registration system which would require new software and infrastructure We have budgeted $2 000 000 to address needs in this category Cyber Vulnerabilities Training The Division of Elections has engaged with a leading cybersecurity vendor to offer on site scans to each county election commission office prior to the November 2018 general election at a cost of approximately $260 000 The Division of Elections will use the results of these scans to determine if further mitigation measures are needed and will use these funds as necessary to make improvements We plan to explore offering remote scans on a regular basis going forward Based on one estimate quarterly scans of each of Tennessee s 95 county election commissions would cost $744 000 annually The Division of Elections will also provide state and county election officials with online security training curriculum on an annual basis and will provide additional in-person and online training opportunities regarding timely subjects We have budgeted $1 601 689 toward needs in this category Summary As detailed on the attached Budget Narrative our proposed budget to implement the goals stated above is as follows Category Federal State Total Voting Equipment $4 124 900 $217 100 $4 342 000 Voter Registration Systems $1 900 000 $100 000 $2 000 000 Cyber Security $1 540 518 $61 718 $1 601 689 Total $7 565 418 $378 271 $7 943 689 2018 HAVA ELECTION SECURITY GRANT Budget information ICFDA 90 404 Non-Construction Program Name of Organization Budget Period Start Budget Period End ITennessee Department ofState I 3l23f2013 3 220023 SECTION A - BUDGET SUMMARY FEDERAL 8 NON-FEDERAL FUNDS Match Consolidated Budget for total project term- up to 5 years as defined by grantee PROGRAM CATEGORIES la Voting bi Election it-0 523 00 id Cyber Security El Communications Other 85 Other 36 Fed Total BUDGET CATEGORIES mime mun Systems 1 PERSONNEL including fringe 300 000 00 300 000 00 4% 2 EQUIPMENT 5 1 600 000 00 1 500 000 00 21% 3 SUBGRANTS- to local voting jurisdictions 4 124 900 00 4 124 900 00 55% 4 100 000 00 100 000 00 1% 5 All OTHER COSTS 1 440 513 00 1 440 518 00 19% 6 TOTAL DIRECT 4 124 500 00 5 5 1 900 000 00 1 540 518 00 - 5 5 - 7 565 418 00 7 c0515 if applied 0% 8 Total Federal Budget 5 4 124 900 00 - 1 900 000 00 1 540 518 00 s 5 - 7 555 413 00 11 Non-Federal Match 5 5 100 000 00 5 $1 171 00 373 271 00 12 Total Program Budget 5 4 342 000 00 - 2 000 000 00 5 1 601 689 00 - - 7 943 689 00 13 Percentage By Category 55% 0% 25% 20% 0% 0% Proposed State Match 5 0% A Do you have an indirect Cost Rate Agreement approved by the Federal government or some other non-federal entity No If yes please provide the following information B Period Covered by the Indirect Cost Rate Agreement I C Approving Federal agency 0 If other than Federal agency please specify E The Indirect Cost Rate is