·- ' J ' ' _- I ' 1 ·- ' i LlJ _ - _' · l- · - - -- •· ·-· ··-- - - --- - ·--- - - ·- - ---· Q ne wa -i o leav 1 St cr etary Ye s 2 ' i Y i t i ui ' 'our ago t GJ cphcne r eco ctls r on 1 0•1 rnl l l · l r 1 9 7 6 t ho arc 1 i vis t of t i1e United States J a 1 es i L Rl1 0-1__ _1•_ s i n· d a GSA 13ull ctin FPl l --65 to t h h -la ls of ctl l The c1 efini t ion of pers o nal pu 1Jcrs cc · 1 • 1at crial p crt- 1L1i ng so l ly to dn indivi dual 1 pri V J t J affairs In other Hor ris correspondence do it jna tcL1 DECLASSIFIED ___ Authority tvND f'J5 b 2 to ti1e c o nuuc t of puolic bus i n0 s s i s no11c Ul 2 l c ss an off i cia record sub j ect ' o t i ie p r o v i si o 1s of fe d - r aJ l c i ' pc i ti n0n t t0 the uaiataina 1cc - 1 d dL po c1l of ncll Offj_cial rccord s are putl i c recoru s and b c l c l J t o the offi GC rat hi r t 1 an the offic r 11 11y t he j d 2 1 que s cion j_ tiw t 3e c etar y r j_ s s in ger can tre u t i s his p0 rs0fia l pro erty records of his 0 l e p hone cillls sola l to h i s p ivate affairs A i-l cd l Don t he o nly c1ns ·mr I c an Jive yc u on t h f1t i J thttt I tb inl 3ob Ii'u n s0t h went throw 1 t h b l a st wee at soil l ength g J VC · th e Dcpartinent ' s rea so 1 ng on i t and I do not ll a v ar ything to add to i t t o d a y Q 'i'iOUld you finci out hov1 t h0 Dcpartrnc n t can get a round this Novc n b c r 15 r 19i6 ruling by t he archivist of t h c Unit'3d State s A I can try to l ook into it Don yes Q · ·lhi lc y ou are trying I ·wish you -muld try o n e more thi11g That i s th a t thi Departmen t ' s own r oconls managcmr mt docUi ic n ts cornmunicat ion and r e c ords I DECLASSIF iEO- - - - Authority AflvQ 'i'J 5 -b I 3 r _ii 1is is a State Departrri n t docur 1c nt -- ItCE1 1 o -iJ 2 whicii is called separation of personal fro a offic L l reco r ds says I qno1 c Records of a pcrson i l c naracter rnich 2 L ir only to a n im i viclual s ri vat 2 f fairs and v id ch a re to ue c learly doe siqna t d as 1 rs on i l r •ncy 're •i o be f iled saparata ly from tl official records of the offi c a t a tl ti i s ' facn of i icinl policy 1 • tters arc discu · d it1 personal c orresponcl mcc thc t po tion J l ainin J to funcLi cnc or o ct i vi tics of t w Departruent or a post- i 1 to b e D tr ct Jd and r 1 de a ar t of the 0 G ci2l record 11 In vie11 of this are a ll porti ons of tJ e telephone memoranda hich pertain to the functions or ac ·i i vi tie s of the n c partrnGnt being e i tract e l and 1 1adc a part o f tJ 1c o fficial r ecord A I tb ink we said l i st · ·1 cek that in discu ning the L0ga l Advi rn c I s memo to the Secretary I he makes that r l commcnclai iono I ·U-Li11 think ue pr0tty clcc rl y sa1tl tliat thu study that t he revic • r or all of theGc roco r u s DECLASSIFIE Authority tJNQ f'j5' b • • 4 is under way and that extracts or sum -rnarias would he rn ade Q I beg your pardono What was said was that extracts would be made if the same material was no·c found some other place which is a quite different thing- Let me look into that Don A i 11 rig·hto If you could get an answer we would appreci- ite A I will tryo Q You have no further business that the it State Department is engaged in these days A Well that depends on what you want to ask Murreyo Q Do you have any ongoing activities concen in i· the South African situation for example Southern Africa Rhodesian situation A Well we are following it closely as we have said many times is in recess o As you know the Geneva Conferenc I think it is to convene the mi ltlle of next month -- reconvene Mro Richard as you know is undertaking an DECLASSIF Authority fl NO f' _S q -- 1