·· ' -• t· - ·_ i- r-· ---- f • -- • 1 Hcmonbl• Cyn• a Vance offltat WaoHarm a D c 20520 Dear Mr Secretary AA you may bow there ha• been 1ome co1'reepondence 'between former Secreta ry of State Hen ry A Kissinger and me n1arcllng certain mate ial which Dr Kiuinau h s deposited with the Library of Coii reu Since official record• of the Department of State may be I Dvolved and since Dr ICiuinle received advice on the matter from the former Le1al Adviser to the State Departmut Mr Monroe Lei1h I believe it is de•i rable that you be kept informed I therefore enclo• e a copy of 1 the letter I have aent today to Dr l iulllger •• well a • a copy o the legal opi m 011 of the General Counsel of the Oen ral Services Administuti on c7 1 on the subject 1 · • 1 Sincerely JJ -r ' 5 JAMES I RHOADS Archiviat of the United States f I U V - · o '2 c r - l ' -w • ICMI ' - ' • • ia r _ Will U I I - _ Jll ii I · 'i - t Y AVAILABLE L • UNIT D STATU OP AMEl'ICA GENERAL SERVICES ADMINISTRATION l - · • · Jlllli41141 dlfli#Jad '° S '11iu w _D c ' · _- · • t _ 2tHDI t · ' _ P' '· fJ • FEB 11 fJT7 ' · · 1 f t ' • 11 a•lel«-JA iJlls- n Wadi r •t 1 D C ltl•---•r zooo f lllff'S ' ftM 1a 1a nply 1o you i o1 J as 111 _ J'CIIII 4-llMd to penmit pnf• ioul d'Cbhl1• fNa tlMt _ Jtatlwl AN bl - l l hnlc• iD -rlM • of telepMM CODftrhtlou c• U1tl'U7' ol Collp a Toa lac _ wltll -r ol oar i t l' to tbe lfaraostable lack Jhoob ol c mai IIIN OIi Opel'atioaa ad a If lapl from the i a1 MwiHI' 1D t i l e ol Ml' Maua• Ldp T W1dla tlio• e clonl'N ull •oa• lalol'aatioll Hl l dlas tu clepoalt of dlla material with the t lbn r of Collin•• th- do DOt 01 m ba• lic lH• ol t •om or all of tu tnD ac ript or ah ftl ffCOl'P Nlaoa llhtorical av tnial• 01' peHoaal Jl Pff•• Couel IMlldly l un writiq to yov aac e ac• to U• t you coopaatioa ta maJdac it po1 U»le f'or qaaWled anhl t• t • from my • taff to tld• imat41rial ta order to make the nec H•ar detarm Dalioaa A• I Wkated la - l • ttal' of J• w1T •• tJa1a wo1tlt woolcl be doll• bf pnf•Hloaal archlmta wbo will pl Otect any coDAdmtlal Ulformatlaa -•trllna a CCIWltel' It l• mr intent to Hlact for thb i-r o•• • amall team of arcblvilt• eaperienced ln d1p1omat lc NCOL'dl per•- • 1 lheY paper• tll• appruul of Federal record• With ra1al'd to the le1al I Hue lAwlved and Mr Leip11 I •ncloH th• opim OD o f C Ul'll eo- 1 of da• O iral a ntc Ad111b1hb'ation u roa •ill 1'0t41 thi1 opimoD coaclwl•• tbat1 The A rclltwi• t or the UnltM St r te1 ha• the aUlbol'lty ud r poad lUty to DECLAS IFIED Authority NfV u 71qs 0 - ·-' r ''h - _ - a ---• lWIIIM 1111SJ lletlll -__ _ _ _ _ -a • I r 1 _fllC 1 e1 caN 1a111 cc Honorable CY1'UB R Vance 1 1 • i' l t rt ft I I - r - r · STATU OF AMEFll GENERAL SERVICES ADMJNISTRATION IINITFD FFROsmn cm 0 ffee of GH11ol Counul W111riqtn DC 20I05 • Jamea a lb ads Al'Cld ut ot the tkd ted States - N K p Fr tiom i1t Tow Auur WilA U S Sewings Bo-ntls 1 ti - - 2 Brook a Cit stated that he bad asB1slie4 tben feputJ Sec retar i of State the task ot maldrg extract ot thcee pcll'tS cM ot the traMc1'J J t111 wich retlect pemnent activity or dec1a1cn • • • • 'lbese extmcts 1t1ll be tol'IGU'ded 1 o the s pprcpriAte e vemnent ott1ae or agenc1ea tor imlwsion ln aPNniment tJlea DoeS tbe Al'cb1v1at ot the lhitecl State to make an datmn1nat1cn of 01' receivm bJ a cab1z1et ott1cel' Sn the oapacity are tc dem l reaol'dls as det1rled 2101 91 1 Dael the AR biv tst ot t ha 1hlted States bava the autharity enl reepana l b1l1ty '1lhat dccumentar created COU1'Be or b l a aerv1ce 1n tmt 1n the PBcozds Act 44 u a c I i have tbe authOl'lty i i am reepcnsib1l1ty ' to aalm en detendmtien ot dcc lnentm7 ma ter1als created or received bJ a ihlte Bcule a lrisett to f0'1'11le Pl'e81 dent N1 ml 1n the COUNe ot l'ds sem ce Sn that capac1ty 8l'9 Prea1dent1al b 18tclncal or the Nlmi Admlnl Btrats cn aa defined in 'l'1tle I ot the 'Pntaident1al am I teials Preservat1cn Act P L 93-526 88 Stat 1695 44 2107 note aa -lanented b1 tbe proposed public eaceas regulat1o na of the IGldnistratcr of Genera Servicea 1'0 c m Part 10 63 t t i u s o l f C0HCWSICN 'Jhe Areh11'1at ot the United States bas tbe suthOr 1 ty and reepanaibW ty to make an 1l1dependent determmaticn ot the charaeter federal records Nimi hi atorical nater1 ala or peraonal papers the telepMna trarmcr lpte a Xl J elated docmaenta created or received by former Secretary ot State ml Aal1Btant to the Prea1dent for Hat 10nal Security Attaira Henry A during the course of h1s service 1n those poa1ticm or DISCmSICN I lbere 1B one glar1rrg over ight in the ot law m ch ace mpard ed K1as1Xger 1 e ectian ot YOlll req Jest rcr archival 1Mpect1on ot the talephane tranaCl ipts ana related dcc'UDl nts It total 11 1anares mw examtnation ot the atatutor am re IJJa tory authorities mJ resl QnB1bil1ties or the Admln1atrator ot General Sel'vices as delegated to the Arohivi t ot the tJnited states ' ffl1ch now tz'CIIS the Federal Peco rds Act md PJ'eBii leftt1al Recordings am l' ater l als Preservation Act Instead tbe ccnt1nea nr oECLAS IFIED AuthoritY JN LJ J' qS it lPY AVAILABLE I - - 3 t i l· iY AVAILABLE -- • I I P • • i· • h I • bead cf each ed era1 ebUl tbe Aa1nt111atmt cr or CJerm1a1 or aiwacituai or WWW uniaid ii de1acbtg a1terat10n o cleatNatim ot l'eC01 da 1D the auatoor ot tbe or ld 10h be 1a tbe l1el8d that eba11 ccme to b1a attent lcn md with the aaa1atance ot the Adm tmatratar eball 1n1t1at e adGi tli6Gib t1i Attciriii Oeiieiii ror t ae reoover ot he lcnOwa er ms reaaaz to belisve ba ve been remnecl tran h1a apncy • • •• ™• 411 '1 s c 31 02 3105 Blp'Jae1e added lI am 3106 respect1 bSe aecticma ot chapte1' 31 maim it quite cl ear that f1'lf l Y eaeao1 bead aball cperate tbe aganey•s records t in tun cooperat10n with and un iel' 1cnS prescr ll ed b BSA 'lb dism1aa tbe ovemigbt 81 lthali tiea am N$POZ181b111tiea of the Admin1strator• aa clelegated to tbe Arcbiv tat is to ignore tbe plain reading of' even tb 1 s particular cbaPter ot title 44 secc rd sentence of the sul 1ect paragraph tdlieb atates that thee no cuetully det1ned gcvemomt -tdde tandarda umer present law to d111t1rguish t«teral records 1Mll penonal papel'I is• in our view llbO errcnecus While we anune - lB1gb wcu1d a sue that are mt 0 carefu lly de t'inscl we be11eVe the current let nltS cn ot federal rec0t'ds a0t'JS1c1ered by the oangresa as recentlY aa Octcbel' 21 1976 prov1dee a gNat deal or inSigJ t cin a carplex aubJect b a%'e R ecord include all books• papei•s maps ll8Chine readal le materials a or oth81 dOcumental'Y materJ al regardless or physical l'orm or cwactel'1 st1ca m de t lt' received by an ageriq or the thited States Govemnent undm Pederul l alf OZ in connection with the tl'ansactian or public BEST COPY AVAILABLE - 5 bu 1l1eea am preaerved 01' t e tcr presenatton by t bat 88 1»1 or I ts legl tuate auccesaozi aa av1deme ot b C11'18111t'Atlol1 1 mct cns po lides dec1 11Caa q em tSa a or atber aotivitiea ot the Oovemment ar because ot t be mtannat1onal value ot data in ua I4bm7 anS mmetmL nater1al made CJlt aaqu 1ftd and preserved 10'1 el ¥ ftlt ef'erence or dd bltSCln pm ceee extra ccptea of d0c 1118nts r i onb' rm- ccnwmance ot reteftl'Jee am stock ot pub11cat1cn and ct Pl' Ceesed documents are 1'¥lt s nclucled 1 11 u s c 33 1 1Qdla t a'9 18 no detlrl1t1m of penscraa1 p pel'B 1n the J'ederal Aat RDS baa 1asued nremment-1d d etandards tbe1r scq e ftn- t Rfr lO - am aa recent i ae 15 1976 Q tt te '' i wov J'69cally tbe det m1t1m of pefscnal papers 1a dm '4 tt'all the aamrae o tm det'Jn1t1cn or tedel'el recOl'da r det mlt1cm of otf1c1al recozda lmolvea aateriala made ar received e1t mr 1n pursuance ot Jedenll law or in comectSm with t he transact1cm or public buSlnesa 'lhe det lrd t1m or pel'80nal papra cowra riater1al pel'ta1n1rg aolelY to an 1rii2 v ldualta private atta1rs ln other I U'da caa-eapcnaence de sarated ''Pencntl 11canf dent1a1 1 n c - 1n'i Vate1 etc • but rele9ant to tba ccrdlet ot r ubllc bua1neaa 1 1a nanetbelea an ott1cSal rec aub3ect to the pr'O'daians ot lederal la perttnent to the ma ntemru e ml disposal or such recmds 0tt1c1a1 recardB are publlc reccrds anl belong to the ottice rather than to the offl CE4' OSA Bullst1n mm B-65 Para 3Cc 15 1976 I I I i J 'i I ' i Givan a subject matter as carplex as tedera1 re rdBa it would be foolish to that every document created ar received by a tederal offlc1al i'alla rmti 1n one Ca teaor1 er another eu t it 1a the Vf l'1 ex1atence of a ngNW' eea a that a'rg 1e8 80 Btl'Cmgl J tOl' the input of protess10nal arub1v1sts w1tb1n NAM the persona 1D0St expenenced 1n apply1ng the criteria aubJeot natter ot altemat1w docunentat1on cil'culation etc ner essar fOl' ma1dng these determ11'1aticma m'Ch lv1at8 1n the dec18 lcn-mak l1g proceas are rn add Lt10n to the stardards pertinent to tederal l'e00l'd8 1 there alSO atardards pertinmlt to the Presidential h lstor1oal mter1als the H1JCD Adm1nistrat1cm 'lh18 subject• mile 1gnorec1 1n the leiSh meaorandllna 1s m et important to the proper clispoeition of thOae tranacnpta or I BEST COPY AVAILABLE ·· - - 6 t • created 1n the course or DE- K la 's sB'Vice as Aasietant t o the Pree1dent tor National Security Attaira Title I ot the Pl-easident1al an1 Matet- lala Preservation Act requ1re tbe Admhwttratot- or CJenenll Serv laes to t-r··· f· receive retain or lllBke reasonable ett'Ol'ts to Obtain C lll lete poeaeeaion am cmtrol or all pape transcripts and 01 het' dccum nts • obJecta am nateriala 'Which canst1tu te the President1al historical 1111ter1ala of R1cha n M Nutrl • • •• he Aaa1 n18tx'8 tor is further instl'Ueted to 1 eaue at the earliest possible date such re@µl at1on a as be nece958ri to ass the protect l Cl'l or the tape recot'd1rlgll am other mterialB • • • frail l0S5 err desm ictic i • • •• SectiCna lOl b l am 103 respectiveJy the Presidential Recordinp and M ter1als Preaervaticn Aat P L 93-526 88 stat 1695 44 Fnvel'd 8 lldd ed J u s c 2107 note PI IX' 1ant to th1S au ty• GSA ha S propoeed re llat1ons tmich lncll de de1'1nit1on of Nixon Presidential historlcal irateriala • which lllllSt reaa1n in or be trensrert'ed to the tcdy and ccm rol of the Admlnietrator and ''private or persaia l 11 lterials which are to be retumed to ftr mler Pre ident Nixca'l or the msnber of his staff having a proprietary interest 1n them 'lhe term Presidential historical materials ••• 3hall mean all paplll'S • corresponience doc lllellts 1 pamphlets• books• p h o mctial p1cturee sound an Video recordings machine-readable media plats lil P$ nxxiel s pictures work ot art aI d other objects or mterialS l llde or received by f lrm er President re chard M Nixai or by '1 ¥ 1 tlers of his staff 1n corriecticn with his ca stituticxial or statutory ciit1es or political activities as President ani reta 1ned or appropriate tor retention a a evidence or or 1nfomBt1on about theSe wtiea and aot1V1t1ea Excluded tNn thts definition are loeumentaey material or acy type th t are cletermined to be the offleial records or en agency of' the Govemnent private or personal materials stocks or publlcat1ona j 'I'OCeased doctlnerr s » and stationery and extl'a copiea of documents produced c rlly for ccmvenience or rerex-ence men they are clearlY so identified BEST COPY AVAILABLE 1 'Die tenn private er peNQnal ma teriala 11 shall ineen thole papen and ot her d0claTlentaZ'Y or OCJ11neamet1w nateriala 1n 8 s IWa1cal fmm relat rlg sol ell to a personts tamllJ other 11J11PUbl lo act1v 1 t1es mclldlrlS private pol1t1cal asacc lat1cn and bav lr1g no ccmect1cn with his ccnst1tut1cnal er statutarr duties OI' pol1t1cal act1v1t1ee u President 01' as a memer or tba Plteaident 'a tatt 41 CiR §JJ 5-63 l04 a and b reapect 1 wlys u a m t trensnd ttecl to the cartgreas en April 13 1976 Bnpb B l sadaed J It 8l' l0uld be roted that el seMheN 1n Mr I e1it1 1 JDBDC 1tU1t m• llhm'8 ba Btatea that GSA Rl'Yocate tioo narrow a det ln1t10n ot perscm1 materiala be cites the • l'e3ect1an or b Jattet- detin1t1cn as ouppol't tcab1a ccnt ent1al Cmt m ' to hie mplicaticn tbat the 0 q ltea8 does not Buppcll't th18 1'VU'l'CM v1ew- or J ffl'SCl1a 1 mter1ala tbe ecnsreas has re 1eoted t h18 deftnlticn becaUle it d esms th prcpoaed det1m ticn tao bread r n part l c1aalt the Sause ot Ri presentatives has N ieoted tie det rd ticn becW ot tbe 1noll1B1cn 01' the plnae 1'includmg p 1 S vate Po 1t1cal aasociaticn 11 1n dsscr bmg tb0Be naw1 a1a l t4cb are J IL'ivate OX' pe1'8ClrJal 'lbe tb1t'd B8l'l 1 ence ot tbe pet'tinent parqrapl states that the COl S 'eSS ONAted tbe Nat1cml Stud1 OCmn leeian on P ecarda m l Documenta or l deral omc1al8 1n an ettort to clar1ty the det1nit1aia of' offlc1al recCl'da and pEfl'8Qn l papers 1h1S 18 a cleat- misatatement at tb ba81c pul'PCl le ot the so-called Pl blic J bclJnenta canm sa1on As 'Dll Bftl so keenly aw8l'9 • the OoqrNsa created the Ocma1Ss1a in the attennath ot the ''N l cn m1cb concerned the ult lnate d11pos1t1an of the Pree1dential mater1ale or the Nixon Adm1m strat1an arxl had notlw g tr i do with federal records ls notb1ng ln the J aneµage ot' Title of the Presidential Recoxd l gs and Mltezials Preservat1m ct l 4 U S C 3315 S - oi- 1te J egtalative h1etoey ltb1ch tocuaas the OOnmtnicn's attenticn to an OYel'balll ot exl st1nS atatutes t e access to ans th c11apos1t t on ot tedere l notably the 1'ederal Beaards Aat the Freadaa or Intornation Act ard the Mvacy Act of 1974 While there is a great deal ot law pertir ent to ti d1Bp081t1an er federal recards there 1s alJlm t no law pe 'tinent to the d1Bp0sitian ot tbe papers of constitutional aftiae-bolders h Prml17 or the P t J11o ta umenta Camd ssion 1s to examme thla dearth ot law Ill to make recmmerdationa to the Ocngreaa on the sccpe or l'elDed1al lqlalation n 91e 1' lnal sentence or the eut 1ect parae raph reit eratea tne mem nndum's ccncllW an that it 1s Within the sole province or each ageney to determtne how its reOOJda should be Ji1ade em preserved In BMitlan to th0fJe sect Lons at cha ptel9 31 cited above this analye1s 8Slin 1e 1oree these otber port1oM or the Federal Records Act ch establish the overs1s1t authCXl J t and reapons1b1l1ty of the Admin18tra tar as delegated to the A11 hiV1st Fer example BEST COPY AVAILABLE - 8 - bn the Admlniatl'a tOr firm that a prov1a1c n or chapter 21 1 or thia title has been or 1a being violated ba aball m th head or the agency con emm or the V1olat1cn end 1J8ke l'eCQIIIEID 1at1cna ror 1ta correctim thleaa corrective llll 88U1 ell aat ufactoey to the t r a t o l ' are inWgUrated within a J' U ln8ble t1rne the Admlmetrator 8ball autm1t a written report of tht aatter to the Prea1derlt am the 0 ingress 25 27 29 44 U 8 C 2lll b i a added J · · In the present in8taru e you are aWIIX'e or a possible v 1o ati a'I al Ung WiU in your area or resp0Jl81b ll1ty You have 1nt'orlled the agency hea 1 of your ccnoern and have recaiarded en a rchival irlspectian or the rnmJeet tranacr 1Fta ard related doc m lnts Bl a meena or a1d1llg 1n the reaolut ion ot t be dispute 'Jheae act10na are clarly within the purview or seetiOn 2lll b quoted eve Ir you deem tr K1aaine r'a rejection of your requeet an urutiatactory correctiw meeaure ult1Dately it 1a et'lCUlltlent upon YQ l to repart thereon to the President am the OOngresc In the interim plr8U8tlt to seeti ll 3106 or title 44 quoted above yw also reter tbe 118 tter to the Attorney Oenel'al tor such action as be deems appropriate In like armer eectia'I 2906 or title 44 authOrizes the Adm1nistra tor to Snspe ot the records or the recordl5 managemmt practices and programs or any agency for the p irpose or recairnending iq ravements in tb08e pract 1 ce and l rt gtiil e It 1e important to note that records t i elee91here det 1ned 411 u s c 2901 2 to include 1 eC0M8 d1spoait1on n As sn e1nrlnat1ve 'bas 18 far the detemination by Dr K1ss1tlger that the transcript are personal the I eigl mel Orardum cites a State Department records 1113n8gefl'6 t regulat1c n ch provides a cleer standard for d 1sti%lgui shing federal records 1 rom personal papers 'lhe Department I s regulaticn eti i ebl1sl1 a p regaatic test ror detenuining what papers a retiring off1c1 al may retain as personal If' a paper ha been eXJ licitly deeigi ated or filed aa pei'Sonal l'rOln t he t or origin ar receipt it 1s conaidered to 'oe per Ol'al and iray 'oe retainedi oo the other hand 11' a paper hae not been ao desie nated or filed or if it has 'been circulated within the agency• it is considered to 'oe an agenoy recoro 'lhie regula t10n is apparently der1 ved from a provision or the Fedcm ll PJ 'Opert f 9 llationa Papel'e or a private or ll l'lOf'ficial character pertain only to an 1nd1v1dual 1s pereoral affairs that ere kept in the office or a Federal official 'ill be cl earlY Clee1s -iated by him as nonofficial end will at all DECLAS IFIED Authority Nrv u 71qs 0 BLE -- - • - g t1mea be t'1led separately tran tl'le h1ll otnce 41 CFR 510 Jrll 202-2 d om c1a1 recarc1s or t·' 1 a aMed r IJbe diatinctian between the internal state t d1rect1ve am the - w i d e lllt R ll lich datee i'l'all Fet iruaey 1967• la atrild rlg Nlm'l the Iej gh latar states that vcur d1Nct1ve o ' Noventlex1976 1s ttie nrat tws NARS asta J 15hed so i al'-l e8Ch1ng a detinitica or ott tc1al records the author apparently om-looked th1a precedent gc1ng is back over 10 years Jurther llh1le the State I lepert ment i a ' I 1B certainly prag atic to the extent it m1JWIE1 zea the 11gny area'• we suggest u t m llm1t1J'lg the applicable ll'iter ta to the • s de8 1g ation filing erd ar o1reulat1a'I 1t 18 mal id- Even t b0u@tl each or these criteria 18 in detem1mn8 the diatinct1orl between federal xecorda and J e1 S0D8l papers a federal ott'1c1al IIBY net ccnclwlive y esta lish a doc innt ea a personal paper 811 b Ju b 1ta l Ubject 'l'Btter relates to otticial bu ineaa by mere i aa personal f'1l 1r g it seperately or withbol dirlg it tra i cll'culat1cn Were that the intent o r 1n enacting the Federal P acarda Act the Freedan of Inronie tion Act an l related legislation aare or the meat s1gn1t1cant doc JDents reflecting the corxJuct or public bUsine8s would never be subject to p iblic scNtinY l lbe state tepartment regulations appear to recognize this discrepancy A8 explained 1n the LAeti the remedy 1s a 1n an extraction deeigna it Ii i ' However even thouSh a paper may be considered personal otticial policy matters cllilcussed in such a paper 'IIUSt be extre ct ed arx1 formtrded tor 1nclus1cn in partment records • C1te CID1tted J 'lhe D partnent has ca siatently cCl'IStrued th1a provisic n aa requ1 ring a depart l g of'ficial to extract ariy sislU'icant govemnent aetiviey or decision t hat may be renected in such a paper s particular res al atien is apparentl y derived fra1I a eecQ'ld proviso of FPMP l0l-ll 202-2 d In es Where matters requiring the transaction or o1'f1cial business are received 1n private personal correspondence the portion of such correspondence that perta l n to official business will be extracted arx1 made a part of' the of 'ficial filee •• DECLA IFIED AUth0 ty U tJI J i 'qS0 1 ST COPY AVAILABLE r I ·- lO AfpUn there 1s a clear d18tincticn between the ext ect1cn etl Jlde l d eatel18hed 1n the govemomt-witSe Hffl an1 that standard eatebliahed 1ntemally at the State D partznent • at leaat as that res ilat1on 1s 1nte' 'preted by the le nenoran ui While the ffllft requires the extractial or the port1c n • • that pertains to ort1c181 bua1neaa the state Jleparbr ent standard requiJ'e8 the ext1'8Ctj cn or a ly- MY si guficant giovemimrt activity o r decis1a1 0 n e1vably • 1n aare inatances an extraction perronned 1nd8r State Depe rbllant 8 ll 8Y' be with an extraction perfonred urder ffl1R eta ndarda ait the aame tillle 1t is reasonable to conclude that in manv instances the extract1m or mrorniat1on about 11s1 gn1r1 cant govern n nt act1V1ty decia1cn• will 01' leas rre teri al thall 1ntom tian that perta1m to o ' f1c1 al rosiness 'lheae clit f'ering s t the re tionale 01' arch1val review ard oversight etX anpa8B 'lllere 1a 81'10ther aign11'1ca nt aapect to the attirnative reliance an the state t regulationa 1n the re tllelll rerxl 111 Ina such aa tbeBe x gwat1c N are awarentlY derivatives or the Federal Property t 1 ons theY represent the delegation of govemnent -1d d records 11BMSeirent aut hor 1 ty vested 1n the Admi nistrator to the Secretary of State fol purposes ot nenagtng State Department recorda It 1a a maxim of the la of' eseney that the pr1ncipe J 1 e • the Aam1nistrator or 1n th1 G l nStance t be Archivi t may l l 'Y0ke fully or partially the autb ll ities delegated to the agent i e the Secretary or State Your request to Dr Ki BB 1a consonant with thiB rnax1111 m the 11 Yrlad quotations and c1tat10m of' statutes end regule tion s tlll1 e ur equivocal the oversight authority and responsibility of the Jdnln1strator of Cleneral Services aa delegilted to the Arch1V1at or the United States 1n resolv iJ'lg the questions llh1ch have arisen concerning the disposition of the Kiesinger telephone transcripts ' here are• hCMever certain other pc xl nts raised in Mr le 'a meioorandurn wd ch war rent our attention Flrst on page 3 he states It should be noted that no statute requi red BecretarJ ltil singer to mke and retain can U d rotes of telephone conversat1ona ile we reserve j ent on the question of' whet bet' an v statute requires the1 r retention pending the resolution or their character we call into question the s1gnii'icance or the fact that no statute merdated their creaticn With rare exception this is true or a cy particular docu nenta we call federal records 'lhe e1UL1f1cence to the custodial agency and G SA is rot that they ' t have to be created but that they were created Given the fact or their creation ani existence• they ma¥ be disposed of only 1n aocorde ooe with applicable statute arxt regulation 44 u s c 3314 Second t he lllel X raroum NJects OSA intervention because of a disqualifying advocate's interest in the ult1nate resolution of the ccntroversy 'lhis 1S a patently absurd reason f or rejecti ng your request Your interest in the DECLAS IFIED Authority Nrv u 71qs0 T COPY AVAILABLE - I - - 11 I ECLAS IFIED Authority NfV U 7yqs 1AVAILABLE _ l2 HXXHUtWl'lllf 'lh1 a o tt t oe recamam that you renew yOJr request ror arcbS '181 1nspect1on ot tJie trarmcr1pte and related doctn nts to tt- a cow or 'Qlr req aeat to tb9 present Searel a1' or state 3 0U d 1azr request be re f eeted Ol' IP utmlSlfel 'l d we reccmnenS ccnsult t1a'l with a ipropriate omdal s of the Departmrt of Jmt1oe 1n your mitt course ot act1an t · I i i f DECLAS IFIED Authority Nrv u 71qs 0 VAILABLE l