USE ONLY 1T j This is our first publication of a combined listing of Suggestion and Achievement Awards apnroved during Fiscal Yea ' 1977 Quite a number of noteworthy cases could not be in- cluded because of their security classification The descriptions under Achievements should serve as a useful guide to supervisors and possLbly stimulate future nominations for deserving employees It is hoped that the cases listed may prove of value in additiO'Ilal areas of the Agency If more data on a particular case is desired pleas call the SAAC staff X-2086 Thirty-five Special Achievement or Exceptional Accomplishment nominations were approved luring Fiscal Year 1977 for a total of $53 985 This was a TteW record and important increase over the previous high of $ ✓ 9 560 The highet-·· individual awards granted were for $' ' 000 l s7 i 1 i'- I-' - lfJ ADMINISTRATIVE INTERNAL USE ONLY · • BD A R0f iS Approved For Releas 01 07 16 CIA DP81-00142R0003Aooos-2 ADMINISTRATIVE INTERNAL USE ONLY ACHIEVEMENTS U AIUO Three printing and publication assistants of the National Intelligence Staff were recognized with Special Achievement Awards for accomplishing assigned tasks in a manner that resulted in previously unattained records of production The task was formidable if not near impossible Yet the need for these products within the deadlines set was imperative SA-64--$900 Special Achievement Award equally shared U AIUO A language instructor earned an $800 Special Achievement Award for hard work and contributions to the intelligence process The instructor developed both basic and specialized courses in Russian that have enabled students to receive training while working with Russian language materials of intelligence value and an integral part of the students' job Through a specialized job-orientated Russian reading program the officer has enabled students to exploit intelligence opportunities in the Russian language in such disciplines as nuclear energy biophysics aeronautical engineering and space technology Her capacity to obtain consistently effective results is testimony to her ability exceptionally hard work and dedication to producing students with language skills in technical areas of high priority SA-73--$800 Special Achievement Award U AIUO An Intelligence Officer earned a $1 000 Special Achievement Award for his publication of Intelligence in the War of Independence'' the Agency's official Bicentennial publication Because of his interest and abilities he was also tasked to research publish and implement the Intelligence on This Day display Some White House speakers at Bicentennial events and senior Agency officials made extensive use of the data he compiled on the uses and significance of intelligence in American history SA- 72- -$1 000 Special Achievement Award U AIUO A Personnel Officer assigned to an Agency facility was instrumental in the success of various equal employment -2- ADMINISTRATIVE INTERNAL USE ONLY Approved For Release 2001 07 16 CIA-RDP81-00142R000300020008-2 Approved For Release 20 a '07 16 CIA-RDP81-00142R00030002QQPS-2 ADMINISTRATIVE INTJRNAL USE ONLY and upward mobility goals at the installation The Office1 encouraged developmental training worked to have minorities assigned to the facility on a rotational basis initiated a counseling program and helped establish a worker trainee prJgram for local high school students interested in learning a specific trade applicable to the facility The Officer undertook to aid employees interested in receiving high school educations who are employed by the facility He noted a prJgram co-sponsored by a local community action agency and college leading to high school equivalency degrees known as the General Education Development Program GED and was able to get the representative to accept several employees for enrollment A survey revealed that 59 employees had not finished high school Of these twenty-four expressed an interest and in October 1976 si employees entered the pro gram Once their high school diplomas are received through the GED Program the individuals will be able to complete ±Jr supervisory-level positions SA-66--$AOO Special A hievemont Award U AIUO An Office of Logistics employee was recognized by a $1 500 Special Achievement Award for sustained superior performance The Award was based on dedication to duty willingness to accept responsibility unique Agency cxperie ce and flexibility to changing requirements coupled with br ajob responsibilities and demonstrated cost avoidance by assumption of multiple special requirements SA-65--$1 50 Special Achievement Award 1 EQUIPMENT MODFICATION U AIUO Addition of the 2 65X rhomboid lens to the z iom 240 optics of the MLT-1540 light table decreased the usual clearance between the rhomboid lens and the table top to le c than 1 8 inch The rhomboid lens could easily be damaged bv protruding heads of metal screws to the rear of the glass viewing surfaces An intelligence research specialist prJposed that the metal screws be removed and the holes covereci with plastic tape dots The screws served no purpose but were put on the scopes for symmetry The suggested chang 'las been made on approximately 330 light tables Although th r have been no known cases of any optics being damaged by t e screw heads this suggestion should be a deterrent for futuie 3- ADMINISTRATIVE INTERNAL USE ONLY Approved For Release 2001 07 16 CIA-RDP81-00142R000300020008-2 Approved For R se 2001 07 16 CIA-RDP81-00142R0 00020008-2 AD 1N ISTRATIVE INTERNAL USE ONLY possible problems Suggestion No 76-494--$75 Award FORMS U A career trainee designed a form for use in the 3M scoring machine to score the Probability Assessment instruction module test given by OTR Information Science Training Branch Use of the new form has resulted in a savings of over $10 per student for the first five months of use The new system makes possible more efficient and effective testing Suggestion No 76-231--$350 Interim Award METHOD IMPROVEMENT U Carrier Maintenance Section mechanics responded to trouble calls throughout Headquarters Building on foot carrying the required tools and necessary repair parts In many instances two trips or more were required from the shop to the trouble spot just to transport needed parts An employee proposed that an electic utility cart and battery charger be purchased for use by Carrier Maintenance Section CMS maintains over 30 miles of tubing and 167 tube stations in Headquarters Building The battery-operated cart reduces response time to trouble calls and in many instances the need for return trips to the shop for tools and replacement parts This more efficient use of time during normal duty hours will provide more time for routine maintenance and possibly reduce the likelihood of future malfunctions Suggestion No 77-79--$300 Award U AIUO O1 Packing and Crating Section fabricated 4 X 4 ft pallets in-house to ensure optimum storage and movement of certain cargo The pallets consisted of three each 2 X 4 in stringers sandwiched between 1 X 12 in slats spaced top and bottom as the pallet faces An employee proposed the use of scrap plywood which is plentiful for construction of the pallet faces This suggestion has resulted in annual lumber savings of $4 795 Formerly the plywood remnants were cut into conveniently disposable pieces for the scrap bin Suggestion No 77-70--$340 Award U An OC employee noted that the Agency purchased and -4- Approved For R ffl 9t iQA fl V l4tfflfflMJru 1l4SIR0 BNDi020008-2 • Approved For Release 296M 07 16 CIA-RDP81-00142R0003000 08-2 ADMINISTRATIVE INTERNAL USE ONLY used inked ribbons in their HI-SPFED printers located in OC ODP and other Agency offices The ribbons were used until the ink began to fade and were then discarded He proposed that these ribbons be sent to FAB-TEX in Rockville Marylan d for refurbishing and reuse U During the evaluation process it was learned th t ODP had been sending their computer printer ribbons to FABTEX for refurbishing since December 1974 at the suggestio1 of two of their employees U It was not possible to have an uncleared contractor reink all HI-SPEED printer ribbons because information cou1 I be recovered from some used ribbons However ribbons are being reinked and reused in two areas resulting in annual savings of over $8 000 Suggestion No 76-87--$50 Adviso y Award to the OC employee for bringing this cost-saving idea to the Committee's attention and a $520 Award equally sha -e to the two ODP employees STATSPEC STATSPEC U Former reproduced approximately 450 proofs of its typed masters on the Minoltafax 1114 copier The ere used by proofreaders and editor to indicate errors on the original Two employees proposer the use of carbon-letterex behind the typed master to ohtajn the proof in lieu of the Minol tafa 1 copy Thus th pA EC reader now reads the letterex copy and makes the ne es rycorrections Appropriate changes are then made to the maste1 where feasible before it is sent for productio -r E has helped to simplify the processing of By using carbon-letterex when typing the masters to obtain proofs in lieu of producing Minoltafax copies -has been able to release two Minoltafax copiers and the service of a part-time GS-04 clerk The entire operation is now more rapid and efficient and has resulted in annual savings of over $7 000 Suggestion No 77-122--$600 Award equally shared STATSPEC U All were mailed to other government agencies 1n owntown Washington by the U S Postal Service or the Post Office run stop messenger system This did not include the copies delivered direct by Agency courier to USIA DIA NSA State Department EOB and CIA A Printing -5- ADMINISTRATIVE INTERNAL USE ONLY Approved For Release 2001 07 16 CIA-RDP81-00142R000300020008-2 Approved For Rel 2001 07 16 CIA-RDP81-00142R00 0020008-2 ADMINISTRATIVE INTERNAL USE ONLY STATSPEC STATSPEC Production Specialist proposed that the - b e delivered through the Agency Courier S e r v i r n m e n t agencies in downtown Washington or within a practical metropolitan area Beginning in November 1976 Mail and Courier • •• • onal locations PROCEDURES U An employee proposed that a ramp be installed on the Headquarters side of the crosswalk like the one on the P PD side Heavy cartloads of material are often transported between Headquarters and P PD Building The ramps on the Headquarters compound were constructed in compliance with Federal directives which require that provisions be made for physically handicapped persons During the evaluation of this suggestion it was recognized that no practical avenue exists between the P PD Building and the Headquarters Building which is suitable for use by the physically handicapped Since the ramp was installed one person can easily maneuver· cartloads of material between P PD and Headquarters Suggestion No 76-485--$75 Award U Illegible xerox copies were destroyed without credit being received from Xerox Corporation A secretary suggested that key operators collect illegible copies to be returned to Xerox Corporation for credit In February 1976 Chief Records Administration Branch sent a memorandum to all key opera tors in an effort to persuade officers to claim credit from Xerox Corporation through use of the meter cards Firstyear savings from this program were estimated at 60 000 copies Xerox Corporation gives credit of 3¢ per copy of $1 800 annual savings Suggestion No 75-378--$300 Award -6- A ADMINISTRATIVE INTERNAL USE ONLY pproved For Release 2001 07716 CIA-RDP81-00142R000300020008-2 l • • • Appr ov ed For Release 20Q 1 l07 16 CIA-RDP81-00142R00030002' g08-2 • ADMINISTRATIVE INTERNAL USE ONLY U An employee suggested tnat the sorter on the Xero · 36001 located in Office of Logistics Supply Division Supp y Management Branch be returned to Xerox Corporation becausi it is rarely used OL terminated rental of the sorter in February 1977 at an annual savings of $960 Suggestion No 77-21--$100 Award U AIUO Two Office of Communications employees rccci 2d a supplementary award based on additional savings of over $10 000 for the micropublication of OC documents where fe s h e The suggesters originally received an A-ard of $950 in 19 5 based on savings of $7 000 at that time Suggestion Nos 50 and 74-387--$660 supplementary Award equally shared SAFETY STATINTL STATINTL STATINTL U AIUO A mechanic noted that the sawin machines in OL Packing and Crating Section lacked ON-OFF indicator lights The suggester a 220 volt red pilot light on each ef the sawing and nailing machines The light indicates whether the machines are OI er OFF The needed parts were obtained from salvage In an industrial area where saws air nailers carton making machines and material handling equipment are in constant motion the noise can easily distract a person from what is really happening With the installation of the warning lights an employee can now see that a saw is on thus alerting him to the danger which may exist Suggestion No 77-51--$100 Award STATINTL U A Federal Protective Officer located in - n o t e d that on the center stairway up to the fourth floor o n the south stairway on landings 2 3 and 5 there was enough space between the handrail to permit a person tc fall He proposed that restraining devices be installed in these areas Many employees as well as visitors use these stairs In case of fire the whole building must evacuate by the stairs The restraining devices prevent a person from falling through the railing and possibly causing serious or permanent injury Also due to the fact that chemicals are located in the center and south portions of the buil ing the need for safe and speedy evacuation is of utmost importance Suggestion No 76-211--$150 Award -7- ADMINISTRATIVE INTERNAL USE ONLY Approved For Release 2001 07 16 CIA-RDP81-00142R000300020008-2 Approved For- Relft'ie 2001 07 16 CIA-RDP81-00142R0 0020008-2 ADMINISTRATIVE INTERNAL USE ONLY STATINTL U Some cypher lock controls in-- were located so that it was possible for a n t i v a t i n g the cypher control to be struck and injured by an access door being opened by a person exiting the controlled area A personnel officer suggested that the cypher control activating boxes be moved a short distance and qut of the path of the door when op ned It was possible to move eight of the cypher lock controls Although there were no reported serious accidents many employees have been struck by cypher doors opening into the hallways have spilled food and have incurred minor injuries Suggestion No 76-152- $100 Award SECURITY U An employee suggested that notices be posted on the Simplex lock doors explaining the rules governing their use i e the push button locks are for personnel control only and not approved to safeguard classified material Formerly there were one or two Simplex lock security violations a week Each violation involved the time of the Guard who discovered the classified material and reported it to the Security Duty Officer The Security Duty Officer then went to the area and brought back the material to the SDO for overnight retention and made out his report In buildings away from Headquarters this consumed as much as 2 hours of his time for each violation The next day the Violations Officer investigated the violation This took at least one hour of his time and also involved people in the office concerned as well as the component security officer Violations in the Simplex lock areas have been reduced considerably since the labels have been in place Suggestion No 75-464--$125 April 1978 BJ Hr 1 r II BL Hd 2o C 61 Nnr tl 3 J3 -8- Approved For ReleKflfrffi Y fil i w- iai Rl 4 0afW 8i20008-2 _- ·- SUBJECT J o tional - 1 Sugg tion and Achievement A trds N wsletter L-_ _ _ _ __---'_________- - i -r-t -0 -- FROM nm 1- 1t John F Blake 1 Deputy Director for Administratibn TO Officer designation room number and building DATE - 1 - - - - - - - - - - - - - - - t - - - - H r - _ ___ 4- 1 Director of Central Intelligence I r NTE OFF C' R' - ----1 FORWARDED I INITIA DD A 78-1495 2 13 JUN 1978 COMMEtJTS Number each comm · to whoni Draw a line across color t I r l 1 · -c ---- 1 ---4- 3 ' ft• 1 - ILLEGIB --t- --- - I I --- ------t'----- • 4 5 1t 6 7 8 9 10 1 - - - - - - - - - - - - ' - - · - · -- - - 11 STATINTL 12 13 I i 14 I 15 '----- -- MQQa -- -- FORM 3-62 - _j